12.0 Rules and Regulations

12.01 Application and Admission

Qualification for applying to SSIS
Suzhou Singapore International School, along with all other international schools in Jiangsu Province, must abide by National Education Commission of the PR of China’s guidelines when admitting students to our school:

  • Students must hold foreign passport and valid visa and reside in China with at least one parent.
  • At least one parent must hold a foreign passport and a valid residency permit in China.
  • Students are allowed to study under guardianship placements. The guardian must hold a foreign passport and a valid residency permit in China. The guardian must submit to SSIS authorization from the student’s parents.
  • Macau, Hong Kong and Taiwan passport holders are considered foreign passports and one of the parents must hold permanent residency in these areas.
  • SSIS is not able to apply for a student visa for any students. For students already enrolled at SSIS who are aged 18 + residing with parents in Suzhou area, SSIS is able to apply to the Suzhou Education Bureau for a Letter of Confirmation which the student can use when applying for an “X2” visa.
  • Under certain circumstances other children may conditionally qualify. In these cases SSIS must report to the Suzhou Education Bureau for recording.

Application for Admission

An application cannot be processed until all of the following items have been submitted

  • Completed application form
  •  A copy of the child and parent’s passports
  •  A copy of the child’s visa
  •  A copy of the child’s vaccination record
  •  A photo of the child and both parents / guardians
  •  Academic records – We require school records/academic transcripts of the student’s current (full or partial) and previous two years (as applicable). If necessary, school records must be translated into English. Scanned copies will be accepted.
  • Supporting documentation of educational / psychological testing (if applicable)
  • Signed copy of the SSIS Enrolment Agreement
  • Payment of non-refundable application fee of 1500 RMB

All items requested must be in English.

Pre Nursery – Pre Kindergarten

For students enrolling in Pre Nursery, Nursery or Pre Kindergarten an additional form indicating their independence in feeding and toileting must also be completed. For children entering Nursery and above it is expected that they are able to feed themselves independently and are toilet trained.

Grade level placement

All grade level placement decisions and any change in grade placement are made by the Principals in consultation with the Head of School and relevant staff.

A student applying to SSIS shall be placed in a grade level according to:

  • Date of birth
  • Grade level or year equivalent completed
  • Current or most recent academic placement
  • Any special learning needs or support requirements
  • Results of their placement assessment

If a student has completed 100% of the previous grade or year equivalent, the expectation is that he/she will progress to the next grade at SSIS at the beginning of the school year in August.

The Principal shall consider a change of grade if the child has completed at least 75% of the previous grade in another school. The Principal shall consider the following factors:

  • That the student is within a year of age for the appropriate grade
  • That the student’s academic performance in his/her previous school is sufficient for him/her to cope at the next grade level at SSIS
  • That the student’s social development is sufficient to cope with the next grade level.

Students transferring from school systems that do not operate on an August to June school year will normally be required to repeat part of a given grade level.

A student who is the correct age for a grade level, but has not completed the previous grade level at SSIS or another school, will be referred to the Principal who will decide the appropriate placement to meet the learning needs of the child.

Admission to Grades 9 and 10

In order for students who enter either Grade 9 or 10 to be eligible to receive an IB MYP certificate they must have completed all the criteria as outlined by the International Baccalaureate Organistion. Generally this means that students applying to enter SSIS after October of Grade 9 will not be eligible for the IB MYP certificate. The exception to this is that transfer students from another MYP school can have their time credited towards the certificate.

Admission to Grades 11 and 12

Students applying to enter Grade 11 will either transfer into the corresponding IB Diploma Programme or into the appropriate Grade 11 High School Diploma track. Students who enter after the October break will not be able to study the IB Diploma Programme unless they have previously attended an IB school and the student’s courses are offered by SSIS. Students who enter the High School Diploma after the October break will be offered a limited selection of subjects.

Students may not enter the IB Diploma Programme in Grade 12 unless they have previously enrolled in an IB Diploma course and SSIS is able to offer subjects to enable them to successfully complete the IB Diploma or certificate programme. Students who do not meet this requirement are only eligible for the High School Diploma.

All students applying to Grade 11 and Grade 12 are first required to meet with the IB Diploma Coordinator to discuss program placement and course work offerings.

Special Education Needs

There is limited access to specialized support services in Suzhou and SSIS may not be able to meet the needs of students who require a high level of support. It is recommended parents of students with special education needs contact the School before they decide to move to Suzhou. Decisions on admissions of students with special education needs are made by the Head of School and Principals, in consultation with the students’ parents and the Head of Learning Support and/or Counselor. SSIS will support and monitor the progress of enrolled students special education needs. If SSIS determines that it can no longer meet the needs of an enrolled student, the parents may be requested to withdraw the student from the School.

If a student is diagnosed as having special education needs after their admission and this information does not appear on the application form, then a meeting will be arranged between the School and parents. If any known additional educational learning needs are not included on the application, then SSIS reserves the right to withdraw the acceptance.

Any failure to fully disclose serious behavioral issues from a previous school may jeopardize a student’s place at the School even after admittance has been granted.

If any items are marked in the Special Education Needs section of the Application Form an interview with parent/s, Principal, Student Services (Learning Support and/or Counselor) may need to take place prior to enrolment.

SSIS may require additional assessments to better inform programming and support. Such assessments could include, but are not limited to, vision, hearing, speech and language, motor planning, educational psychology. Proceeding with the assessments would be the responsibility of the family. Where possible, the school will assist the family to source local specialists.

Students who require an Individual Learning or Support Plan will require an Educational Psychology assessment prior to entry to the Secondary School.

In cases where the school team decides the student requires individual, fulltime support to engage meaningfully and safely in the curriculum, parents will be responsible for the financial provision of a teacher assistant. The school will work with the family to identify a suitable teacher assistant.

Please refer to the SSIS Special Education Needs Policy for further details. (You will require your DragonNet username and password to access this document)

Placement Assessment

All students will have a placement assessment, with the exception of native English speakers applying for Kindergarten to Grade 5. This assessment will take place at SSIS. Under some exceptional circumstances students may be assessed at their current school.

Elementary

Pre Nursery – Pre-Kindergarten: All prospective students and parents are interviewed.

Kindergarten – Grade 5: All prospective students for whom English is not the native language sit an SSIS Elementary School English language placement test.

Secondary

Grades 6-7: All prospective students sit an SSIS English language placement test. The results of this test will be used to determine the appropriate English class and grade level.

Grades 8-12: All prospective students sit an SSIS English language placement test. The results of this test will be used to determine the appropriate English class and grade level. For Grade 8 and 9 entry the expected English language level is Phase 3 and for Grade 10 Phase 4. For Grade 11 and 12 assessment of suitability is carried out on a case by case basis by the ESL and relevant programme coordinators.

German Program

Grade 1 – 3: Students identified at entry as using German as mother tongue will meet with the Head of the German Department to discuss the study options available. Applicants must receive permission from the Head of the German Department prior to enrolling in the German Program.

Please also refer to the SSIS Language Policy for further information. (You will require your DragonNet username and password to access this document)

Other testing and assessment, such as for Mathematics and Chinese, will take place in the first two weeks of the student commencing at SSIS.

Class size and placement

The SSIS Senior Management Team regularly reviews class sizes and takes into consideration number of factors when deciding whether that class is full. SSIS reserves the right to increase the maximum number of students in each class under special circumstances with approval from the Head of School.

The placement of a child in a particular class is the decision of the School. The following criteria are used to determine who is placed in each classroom:

  • Heterogeneous Grouping: We try to assure classrooms have a mix of ability levels, ethnicity, gender and language levels.
  • Social Factors: On occasion, there are times when it is best for two children to be separated for social reasons. Similarly, it is also sometimes best to keep two children together in the same class.
  • Special Considerations: Certain children may have special learning or social needs which can best be met by a specific teaching style.

The School will accept suggestions from parents regarding the placement of their child. Such requests should focus on the specific learning needs of the child, not on a preference for one teacher over another. The School will pay close attention to these requests but may not always grant the request. In general, we view enrollment of students in specific classrooms as a global concern for the School. Classroom placement, therefore, is necessarily the School’s decision.

Waiting Pool

When classes are full and no additional classes can be added, a wait pool may be created.

Placement in the wait pool is determined by a combination of factors:

  • Child of a full-time faculty member
  • Sibling of a current student
  • English language level of the student
  • Date of application received and application fee paid
  • Intended start date of the student

All factors are considered together, no one factor is considered a priority.

Admission Appeals
If we do not offer a student a place at SSIS, this will be because the student has shown through the School assessment procedure that the student is unable to meet the standards required to access the curriculum. Students are permitted to re-sit the assessment tests in the final two weeks of the semester they took the original test, with the view that they would commence in the next semester. SSIS is not under any obligation to release the results of the assessment tests.

Acceptance and Placement Deposit

Official acceptance will be sent by email. If SSIS does not accept a student parents will be advised via telephone, followed by an email. Some applicants may be accepted on a monitored or probationary basis and granted full admission upon successful completion of the conditions or provisions noted.

After official notice of acceptance has been received, payment of the 10,000RMB Registration Deposit will guarantee the seat for your child. An invoice will be sent from the Admissions Office for the amount due.

Once accepted parents and students are invited to attend Orientation.

12.02 Information on Absence & Attendance

Students are expected to attend school on all school days, unless there is a good reason for not doing so. When a student is absent, the parents should inform the school either on the day of absence or by letter on return. This notification should be directed to the relevant Elementary or Secondary School Office. If no notification has been received, the school will contact the parents.

As far as possible parents should not arrange holidays or trips which take the student out of school. Where this is unavoidable, please inform the school as far in advance as possible.

It is the responsibility of the student to make up any work missed during an absence.

If students arrive at school after registration time in the morning, they must report to the school office to be registered.

12.03 Behaviour and Code of Conduct

For effective learning to take place in our school, it is necessary that each student possess the required measure of discipline and self-control. General behaviour at all times should reflect nothing but credit upon the student and the school.

SSIS Elementary School Behaviour Management Guidelines

Students have the right to:

  • respect, courtesy and honesty
  • learn in a purposeful, non-disruptive and supportive environment
  • work and play in a friendly and clean environment
  • feel safe and secure at school
  • be heard in an appropriate forum on matters related to these rights

Our school is a ‘hands off’ zone. Students have the right not to be hit, kicked, pushed, punched or bullied with words or actions. Play fighting is also included in this list.

Location Student responsibilities are to:
Canteen * walk at all times
* sit while eating
* clean up when finished – put tray away, tuck in chair and wipe off table
* talk quietly
* raise hand when ready to leave canteen
* follow teacher instructions
Sports Hall * play quietly
* walk sensibly
* enter and exit through correct doors
* follow teacher instruction
Playground Equipment * use equipment in the correct manner
* play only when a teacher is supervising the area
* follow teacher instructions
Sports Field * use sports equipment in correct area
* keep the field clean
* follow teacher instructions
* play sensibly
Hallways and Stairwells * walk quietly at all times
* keep hands off the walls, bulletin boards and artwork
* always walk on the right side
* pick up items dropped on the floor in order to prevent accidents
* follow teacher instructions

On top of the general school rules and student responsibility policy, each primary school classroom will create an “Essential Agreements”, an agreed list of behaviour points which students should follow.

For further details about the SSIS Behaviour Management Philosophy and Guidelines, please click here. (You will require your DragonNet username and password to access this document)

SSIS Secondary School Behaviour Management Guidelines

Student Conduct & Behavioral Expectations

Students are expected to demonstrate behaviors which reflect the values that are necessary for the maintenance of an effective learning-teaching environment.

Specifically, a student is expected to:

  1. Show respect for the rights and dignity of others. Harassment, either verbal or physical is considered a violation of this expectation. Vulgar or obscene language, rude or insolent comments or racial taunts are not acceptable.
  2. Show respect for property – his/her own and that of others including the school building, equipment and grounds.
  3. Show respect for himself/herself. A student is expected to be prepared for class and to work consistently to the level of his/her ability.

The school has a progressive discipline plan in place where students are encouraged to reflect on behavior, rectify any damages that might have resulted and provide alternative solutions so that inappropriate behavior does not re-occur. This may include, but is not limited to: warnings, consultation with parents, counseling, detentions, in-school suspension, out of school suspensions and, ultimately, the school does reserve the right to expel a student.

Further detail about the SSIS Secondary School Behaviour Management Guidelines, please click here. (You will require your DragonNet username and password to access this document)

12.04 Academic Honesty

Academic honesty is central to the integrity of the IB Diploma Programmes and student assessment at SSIS. Through an understanding of the IB Learner Profile traits our students are encouraged to be principled in their actions and to be good communicators by acknowledging the role of sources in producing their work.

For further details about the SSIS Academic Honesty Policy, please click here. (You will require your DragonNet username and password to access this document)

12.05 SSIS and the use of illicit drugs

In order for SSIS to ensure a drug free environment and to protect student health, the school has adopted a Mandatory Drug Testing Programme. Should the school’s administration have reasonable grounds to believe that a student may be using illicit drugs, the student(s) in question will be required to submit to a Drug Testing Programme; the cost of this programme will be initially paid for by the school.

The school’s drug testing is done through the student providing a hair sample that will be tested for illicit drugs. The testing is done, outside of China, and the results will be shared only with the student and his/her parents.

However, as the school has a ‘Zero Tolerance’ policy on the use of illicit drugs, any student who has a positive result, in order to remain as a student, will then have to agree to subsequent random testing, at the school’s determination and the parent’s financial responsibility.

An initial positive result will not result in immediate expulsion, but will result in the student being placed on a “Behavior Contract”, which includes the aforementioned random testing. Student(s) and their parents will be informed of the response should there be a subsequent positive result.

Consequences for possession or use of, and / or distribution of illicit drugs is outlined in the Secondary School Behaviour Management Guidelines, which may be accessed by clicking here. (You will require your DragonNet username and password to access this document)

12.06 SSIS Pool Rules and Regulations

  1. Everyone entering the pool facility must comply with the posted rules and regulations and the direction of the lifeguards and SSIS Physical Education staff. Parents or responsible caregivers may watch children from the deck area during swim lessons.
  2. All persons using the pool outside of regular school activities do so at their own risk. SSIS not responsible for accidents or injuries.
  3. Swimming caps required for all children. No hairpins or clips in the pool. Appropriate swimming attire is required. T-shirts or cut-offs pants may not be worn in the water. SSIS Physical education staff or the lifeguards for special circumstances may grant exceptions.
  4. Children age 10 and under must be accompanied by a responsible person at least 15 years of age.
  5. Swimmers 17 and under must take a swim test to swim in deep water.
  6. Persons with sores, skin diseases, or bandages will not be permitted in the pool.
  7. All swimmers must take a cleansing shower prior to entering the pool especially after exercise.
  8. Street shoes are not permitted on the pool deck; please remove shoes before entering pool area. Shoe covers will be available from the lifeguards.
  9. No drinks or food allowed in the pool area. No glass or chewing gum in or around the pool area.
  10. Flotation devices and toys are allowed with SSIS Physical Education / lifeguard approval. For safety reasons, large rafts, oversized tubes and high-powered water guns are not permitted.
  11. SSIS Physical Education/lifeguards will not be responsible for lost or stolen articles. Personal undergarments will be discarded.
  12. Spitting, urinating, or otherwise contaminating the pool water and deck is prohibited.
  13. No person shall be permitted to change clothes in the pool area.
  14. Infants/toddlers are required to wear elasticized rubber pants or swim diapers.
  15. No person shall spit on deck, sit on ropes, or use profane language.
  16. Prolonged underwater distance swimming is discouraged.
  17. Student may not wear any jewellery into the pool (this includes ear rings i.e. studs).
  18. Once in the pool area, students must ask a teacher to use the rest room, and also tell the same teacher that they are back. Otherwise that teacher will be looking for them.
  19. Under no circumstances shall a student push another student under water (they cannot tell when another student is inhaling).
  20. Running is not allowed.
  21. SSIS PE staff reserves the right to deny use of pool to anyone at anytime.